Executive virtual assistant
Inbox + calendar
Daily executive admin handled with AI-supported triage and scheduling workflows.
Meeting-ready
Agendas, minutes, action items, and follow-ups organized before priorities slip.
Shortlist within days
Tell us the role and we hand-pick executive VA candidates matched to your needs.
What your VA handles
Your executive virtual assistant can own the recurring coordination work that protects your focus and keeps priorities from getting buried.
Inbox and calendar management
Prioritize messages, protect your calendar, schedule meetings, and surface what needs your attention.
Travel planning and booking
Coordinate flights, hotels, transfers, itinerary details, and last-minute changes without pulling you into admin.
Meeting prep, agendas, and minutes
Prepare agendas, capture minutes, summarize decisions, and turn discussions into clear next actions.
Project coordination and deadline tracking
Track deliverables, owners, dates, and blockers so projects keep moving across teams and vendors.
SOP and process documentation
Use AI-assisted drafting to turn recurring work into simple SOPs, checklists, and handoff notes.
Expense reports and light invoicing
Organize receipts, prepare reports, follow up on approvals, and coordinate simple invoice admin.
Stakeholder follow-ups and reminders
Keep internal and external stakeholders moving with polite reminders, updates, and action-item tracking.
Presentation and board-deck preparation
Draft outlines, gather inputs, clean up slides, and prepare briefing material before key meetings.
Why AI-equipped VAs are different
Speed
A traditional VA may manually review notes, draft updates, and coordinate schedules. A VirtuAI VA uses AI meeting notetakers, AI email drafting, and scheduling automation to summarize, draft, and organize follow-ups faster.
Accuracy
Traditional support relies on memory and manual handoffs. A VirtuAI VA uses structured prompts, meeting transcripts, checklists, and documented workflows so details are captured, cross-checked, and easier to repeat.
Cost-per-outcome
A regular VA can reduce admin hours. A VirtuAI VA is trained to produce more completed outcomes per hour by combining human judgment with AI-supported research, drafts, schedules, and operating documentation.
Founder result
Maya Chen, CEO · SaaS founder
How it works
01
Tell us the role
Share the executive support you need: hours, tools, priorities, communication style, and AI workflow requirements.
02
We hand-pick a shortlist
A Career Manager filters for experience, fit, executive judgment, communication, and AI-tool readiness.
03
You interview and start within days
Choose who moves forward, interview only qualified candidates, and begin onboarding with the role already clarified.
FAQ
How much does an executive virtual assistant cost?
Cost depends on the assistant’s experience, weekly hours, time-zone overlap, responsibilities, and whether the role includes project coordination or specialist tools. VirtuAI Global starts by clarifying the outcome you need, then shortlists candidates who fit the level of executive support required.
What tasks can I delegate to an executive virtual assistant?
You can delegate inbox and calendar management, meeting prep, minutes, travel planning, expense reports, CRM updates, stakeholder follow-ups, and light project coordination. Many clients also use their executive VA to draft SOPs, organize documents, and prepare briefing material with AI-assisted workflows.
Do I need full-time or part-time?
Part-time is often enough if you need calendar, inbox, and follow-up support for a defined number of hours each week. Full-time is better when your assistant will own daily executive operations, support multiple stakeholders, or coordinate ongoing projects across the business.
How fast can I start?
After you share the role brief, VirtuAI Global can prepare a hand-picked shortlist within days. Timing depends on the role complexity, required hours, time-zone preferences, and how quickly you want to interview shortlisted candidates.
How is an AI-equipped VA different from a regular VA?
A regular VA handles tasks manually. An AI-equipped VA uses approved tools for meeting notes, email drafts, research summaries, scheduling automation, SOP creation, and reporting—then applies human judgment before anything is sent or finalized.
Share the executive support you need and a Career Manager will shortlist qualified candidates trained for human judgment plus AI-speed execution.
Get my VA shortlist